Rated 5 stars on Trustpilot200+ companies staffed
So good, it feels like cheating*
Hire world‑class remote talent for a third of the cost of a U.S. hire.
We hire fewer than 1% of the assistants who apply, train them on AI before day one, and manage them for founders who’ve outgrown doing it all themselves. If yours is ever the wrong fit, we replace them. For life.
Free call · $0 until they start · Replaced free, for life
Rated 5 stars on Trustpilot
*It isn’t. We checked. Twice. (Pinky promise.)
Our pricing’s public, because we’re not weird about it. See it here
Trusted by 200+ growing companies
Updated September 2026
From Mitch Conquer, Founder & CEO
Dear founder,
Let’s be honest for a second.
You didn’t start a company to answer email at 11pm.
But here you are.
Inbox sitting at 312. Three proposals you meant to send on Tuesday. A calendar that belongs to everyone except you.
*refreshes inbox* 313.
You know you should hand it off. You’ve probably even tried.
Maybe it was a freelancer who was brilliant for three weeks, then vanished.
Maybe it was a big-name firm that charged a premium and sent you someone who still needed managing.
Maybe you hired locally, paid a full salary, and still ended up writing the follow-ups yourself.
So now you do it all. Because at least then it gets done.
Here’s the catch.
Every hour you spend in your inbox is an hour you’re not selling, building, or sitting at dinner with the people you started this for.
Your business can only grow as fast as your calendar lets it.
We know, because we tried every option out there to fix it for ourselves. So we built the one we wished existed. We find you one exceptional assistant, train them to work with AI, and stand behind them for as long as you’re with us. Then we build the rest of your team around them.
Here’s how it works, and why it holds up where the others fell apart.
*cue angels singing*
We’ve tried them all
You weren’t bad at delegating. You were set up to lose.
Before we built KeyPlayers, we paid for all three of these ourselves. (Ask us how we know.)
The big-name EA firm
Around $3,000 a month, with a commitment before you know if it works. A lot of that is the brand. It’s like paying for a designer shirt nobody can see: the logo’s on the invoice, not on the work.
The marketplace lottery
We once went through 11 hires on Upwork to find one good person. Cheap by the hour. Very expensive in your time, your patience and your sanity.
The expensive local hire
A great person on a full salary and benefits, and still nobody showed them how to use AI to get more done in the same hours.
Every one of them hands you a person and walks away. We stay.
The KeyPlayer System
Four steps. You only do one of them.
We hire the top 1%
Thousands apply. We test comprehension, written and spoken English, judgment and work ethic. Fewer than 1% make it through.
We train them on AI before day one
Through KeyPlayers University, built on the same systems our own leadership team runs on, so every hour you pay for goes further.
You meet them and approve the fit
This is your one job. Interview your match. If you’re not sold, we line up another. Nothing’s billed until they start.
We manage them for life
Our client success team handles performance, cover and development. If the fit ever changes, we replace them free.
Free call · $0 until they start · Replaced free, for life
Rated 5 stars on Trustpilot
Proof
Don’t take our word for it. Take theirs.
200+ companies have handed their day-to-day to a KeyPlayer. Here are a few of the founders, in their own words.
Cole Pritchard, GigCX Marketplace
Manya Greenberg, The Foot Shop
Akil T., ZALE
Santiago Costa, Bayfront Law
Josh, Hartley Real Estate
Hands down the best VA company!
We’ve been using KeyPlayers HQ for 6 months and it transformed our business. From simple daily tasks to larger SOPs, our VAs handle everything with ease. I couldn’t see my business running as smoothly as it does without our KeyPlayers team beside us.
Josh Hartley · Trustpilot · Jul 2026
Great company!
They quickly found us a virtual assistant who has been reliable, responsive, and made a noticeable difference in our day-to-day operations. Professional, supportive, and always open to feedback. Highly recommend to any mortgage professional looking to streamline their workflow.
Nina Bacelonia · Trustpilot · Jul 2026
Very transparent company
Very transparent company, very strong processes and procedures in place for follow-up, security and privacy. Very collaborative on what I was looking for and have followed through on all of their stated expectations.
Amanda Merrin · Trustpilot · Jul 2026
Some of the best talent
KeyPlayers has some of the best talent for the best price. Highly recommend.
Wyatt Beemer · Trustpilot · Jul 2026
Free call · $0 until they start · Replaced free, for life
Rated 5 stars on Trustpilot
How we hire
We’re difficult on purpose.
Anyone can fake a résumé. Nobody can fake how well they understand you, how they think on their feet, or their English.
So that’s what we test hardest.
Being this picky means we turn a lot of people away. It also means great people want in, because you become the average of the people around you.
Comprehension beats credentials
After 200+ placements, we’ve learned the title barely matters. Two “executive assistant” jobs can be completely different, so we test how well they understand you, in live and recorded interviews.
Proactive by training
We train and test for initiative, so you get someone who spots the next thing before you have to ask.
Recruiters who’ve done this at scale
Our recruiters come from large recruiting agencies, BPOs and Fortune 500 companies.
Matching that weighs what matters
Our own AI matching system scores every candidate’s training results, then weighs them against live interviews and real-world testing.
The unglamorous stuff, tested too
English proficiency and internet speed, checked before anyone gets near your business.
KeyPlayers on our team have worked at
How we train
Trained on the same playbook we run our company on.
Our leadership team comes from marketing, advertising and go-to-market. We turned our own systems, SOPs and frameworks into KeyPlayers University, the online training every KeyPlayer goes through. Even the experts take it, as a refresher. Some we even pay to attend.
AI past the chat box
ChatGPT and Claude, plus MCP and APIs, so AI connects to the tools you already use.
Our AI prompt library
The prompts our own team uses every day, ready for your business.
Real paid media training
Google, YouTube and Meta, taught by people who run ads for a living.
Our outbound scripts
The proprietary scripting systems we built for our own sales team.
LinkedIn growth systems
The same machine we use to build pipeline, handed to your assistant.
Software discounts
Perks on tools your business already pays for, passed on to you.
(Your agency may want to keep up.)
Why great people stay
Great people attract great people.
Our KeyPlayers work from home, close to their families, and we fly the team in to spend time together because culture is built in person. People still leave jobs sometimes. That’s life. When it happens, your lifetime guarantee covers it and your SOPs are already written down.
Fair question
“How on earth can you guarantee that?”
Most firms won’t put a guarantee in writing. We can, for four reasons.
We only place people who clear our bar.
Fewer than 1% of applicants get through, so the person you meet is someone we already stand behind.
You approve them before they start.
You’ve met them, questioned them and said yes before a dollar changes hands.
We catch problems early.
A client success team checks in on every placement, so small issues get fixed before they’re big ones.
Your know-how lives in systems.
SOPs and workflows are written down as they learn, so a replacement picks up where the last one left off.
The KeyPlayers Lifetime Guarantee
If your KeyPlayer is ever the wrong fit, we replace them at no cost. No 90-day window. It lasts as long as you’re with us.
Free call · $0 until they start · Replaced free, for life
Rated 5 stars on Trustpilot
What they take first
Here’s what disappears off your plate.
The inbox you’ve been avoiding. Triaged every day, drafts waiting for your yes, and nothing important left sitting.
Your calendar. Meetings booked, moved and prepped, without twelve emails back and forth.
Lead follow-up. Every lead gets a reply and a follow-up, so deals stop dying quietly in your inbox.
The CRM nobody updates. Notes logged and stages moved, so you finally have a pipeline you can trust.
Invoices and chasing payments. Sent on time, followed up politely, and reported back to you.
The SOPs living in your head. Written down as they learn the work, so the business runs on a system instead of your memory.
If it’s recurring and doesn’t need you specifically, your KeyPlayer can own it.
Need a bookkeeper, operations or sales support instead? See every role we place
The difference
Not a VA firm. Not a freelance marketplace.
Most options hand you a person and walk away. Here is how KeyPlayers compares.
KeyPlayers
Typical VA firm
Freelance site
Rigorous screening (fewer than 1% hired)
KeyPlayers
VA firm
Freelance
Trained before day one
KeyPlayers
VA firm
Freelance
Systems, SOPs and tools built around them
KeyPlayers
VA firm
Freelance
Dedicated and full-time
KeyPlayers
VA firm
Freelance
Client success team behind them
KeyPlayers
VA firm
Freelance
Lifetime replacement guarantee
KeyPlayers
VA firm
Freelance
We run the hiring, not you
KeyPlayers
VA firm
Freelance
The operating system around the person and the lifetime guarantee are ours alone. No VA firm or freelance site can match them.
Hold on there, tiger
This isn’t for everyone.
Four things need to be true before we’ll work together.
- 1
You’re doing $1M+ a year, or close to it.
Below that, you’re usually better off doing it yourself a little longer.
- 2
You want a teammate for years.
We place people who become part of your team. If you’re after the cheapest option for a three-month stopgap, we’ll happily point you elsewhere.
- 3
You’ll actually hand things off.
If you plan to rewrite every email they send, you’ll waste a great hire.
- 4
You’ll show up for onboarding.
Give us a few hours to learn how you work, and your KeyPlayer runs with it from there.
Still here? Good. You’re exactly who we built this for.
Free call · $0 until they start · Replaced free, for life
Rated 5 stars on Trustpilot
Pricing
Choose how you want your time back.
No placement fee, no setup cost, and nothing to pay until your KeyPlayer starts.
Your right hand
Full-time KeyPlayer
$2,397/month
40 hours a week
One dedicated assistant running your inbox, calendar, follow-up and operations, all day, every day.
- Matched to you, approved by you
- AI-trained before day one
- Managed by our client success team
- Lifetime replacement guarantee
$0 until they start
Start lighter
Part-time KeyPlayer
$1,497/month
20 hours a week
The same calibre of assistant for half the week. The easy way to start before going full-time.
- Matched to you, approved by you
- AI-trained before day one
- Managed by our client success team
- Lifetime replacement guarantee
$0 until they start
Tired of humans?
Hire Viktor, your AI employee
Viktor lives in your Slack or Teams, connects to 3,200+ tools and remembers how your business works. Ask him for a report, a follow-up or a first draft and he gets on with it. No coffee breaks.
Most clients run Viktor alongside their KeyPlayer. He works just as well on his own.
- Set up in your workspace by our team
- Your whole team can use him, no per-seat cost
- Asks before doing anything irreversible
Priced on a call
Need a whole team?
We build pods.
Four outbound reps with sharp English and fast internet. A customer service team. A bookkeeping desk. Our leadership team comes from marketing and go-to-market, so we help you build the team and the system it runs on.
Weighing us against Boldly, BELAY or Athena? See the honest comparison
Questions
Asked on almost every call.
Thousands apply to join. We screen for skills, communication, and work ethic, then put every candidate through intensive testing. Fewer than 1 percent make it through and get placed with a business.
P.S. You could keep answering email at 11pm. Keep telling yourself you’ll hire someone once things calm down. (They won’t. You know that.)
Or you could take a 60-second application, meet the person who takes it all off your plate, and decide with zero risk.
The TL;DR
We hire the top 1% of assistants, train them on AI, and manage them for you. You meet yours before you pay anything, and if they’re ever the wrong fit, we replace them for life. Doing $1M+ a year? Find your KeyPlayer.
Takes about 60 seconds · Free call · $0 until they start
Rated 5 stars on Trustpilot